Complaints Handling Procedure
IF YOU NEED TO MAKE A COMPLAINT
The principle assigned to deal with complaints is:
Tel No: 0800 001 6633
Email address: firstname.lastname@example.org
Step-by-step complaints procedure
If you’re not completely happy with our service we’d like to hear about it so we can do something to put it right.
We do everything we can to make sure our customers get the best service possible. However, sometime we may not get things right the first time.
When that happens, we want you to tell us what went wrong so we can put matters right.
We want to:
– Make it easy for you to tell us what went wrong;
– Give your complaint the attention it deserves;
– Resolve your complaint fairly without delay; and
– Make sure you are satisfied with how your complaint was resolved.
How and where to complain:
If you are not satisfied with any aspect of our service or products you can tell us about your complaint in the following ways:
By telephone – call us on 07704 721650 during our office hours and ask for the Customer Services Department.
By email – use the email address shown.
How long will it take?
We aim to resolve your complaint straight away but if we can’t, then we will write to
you within three business days to tell you:
– Why we have not resolved your complaint;
– Who is dealing with your complaint; and
– When we will contact you again.
We will aim to resolve your complaint quickly but it may take longer if it is complex.
We will keep you informed on a regular basis but if you need an update please call us on 07704 721650 and ask to speak to the person handling your complaint.
If we cannot reach agreement with you?
If we can’t agree a solution with you within eight weeks, we will:
– Send a letter giving our reasons for the delay and an indication of when we expect to provide a final decision.
– Issue our final decision letter which will explain our final position.
Our aim is to resolve all complaints internally. However, if after receiving our final decision letter, or if eight weeks have passed (this is sometimes referred to as the “eight-week rule”), you may have the right to refer your complaint.
The eight weeks start from the date a complaint is received anywhere in our business.